Inspection reporting workflow

Turn site photos into professional reports in minutes.

Upload photos, organise observations, review AI-assisted notes and export a polished report your client can actually use.

Built for property managers, inspectors, builders and site professionals.

How Reporta works

A structured workflow from site visit to client-ready report

01

Upload site photos

Capture photos on-site and upload them straight into your report.

02

Group by room or area

Organise photos into sections — kitchen, bathroom, exterior, site area.

03

Review AI-assisted notes

Reporta drafts cautious, professional observations for you to edit and approve.

04

Export a branded PDF

Send a clean, printable report to your client — or share a secure link.

Why Reporta, not a chatbot

Inspection reporting software, not a general AI tool

Reporta is built around the way inspectors actually work on-site. It keeps photos, observations and priority levels in a structured workflow, so every report you send looks consistent and professional.

Create your first report
  • Built around inspection workflows
  • Keeps photos, notes and sections organised
  • Produces consistent, client-ready reports
  • Editable observations and priority labels
  • Exports to professional PDF format
  • Saves report history for future reference
Cautious, professional wording

Inspector-reviewed observations your clients can trust

Reporta never makes definitive claims about defects or safety. AI-assisted drafts use neutral, professional wording — and you stay in control of every observation, condition note and priority level before the report goes out.

GoodSatisfactoryMonitorRequires attentioncondition
LowMediumHighpriority
Sample observation
Inspector-reviewed
Discolouration observed around the bathroom window frame. Possible issue with ventilation or sealing — further review recommended before redecoration.
Condition: MonitorPriority: Medium
Recommended action: Improve ventilation and arrange a closer inspection of the window seal.

Consistent reporting

Every report follows the same structure — sections, photos, observations, priorities.

Polished PDF export

Branded, printable PDFs ready to email straight to your client.

Full report history

Every report is saved and searchable, so you can reference past inspections.

Save time on every inspection report

Spend less time writing and formatting. Send more reports your clients can actually use.